Getting to grips with revalidation – an essential guide

Latest

Getting to grips with revalidation – an essential guide

In Latest

The GPhC’s new revalidation process has got under way. Under the new system pharmacists and pharmacy technicians must submit their CPD records before their annual registration expires or risk not being allowed to practise. 

Today (March 30), a new system of revalidation replaces the current continuing professional development (CPD) requirement for everyone registered with the General Pharmaceutical Council.

Revalidation is the process by which a supervisory body – in this case the GPhC – confirms that the professionals it regulates are fit to practise. This means that not only must pharmacists’ and pharmacy technicians’ knowledge be up to date, but they must have the attitude and behaviours required to provide safe and effective care.

Revalidation also provides assurance to those who use pharmacy services that pharmacy professionals are meeting the required standards throughout their career.

Key facts

  • Revalidation for pharmacy professionals is being introduced
  • Pharmacists and pharmacy technicians will be required to submit four CPD entries when they renew their GPhC registration
  • From 2019, all registrants will also be required to submit a peer discussion and a reflective account as part of the registration renewal process

Is it just pharmacy that is going through this?

No. Doctors have been subject to revalidation by the General Medical Council since 2012. The Nursing and Midwifery Council introduced revalidation in April 2016.

How have these professions found it?

Since 2014, NHS England has produced an annual report on medical revalidation to track progress. Last year’s report stated: “The point has now been reached where the great majority of doctors have experienced revalidation and for many this has brought a sense of pride through positive re-affirmation of their professional skills and standing.”

So what is changing for pharmacists and technicians?

At the moment, pharmacy professionals make a declaration when renewing their GPhC registration that they meet set standards and are fit to practise. Under the new system, the declaration will be replaced by a requirement to submit a certain number of “revalidation records”.

There are three types of revalidation records:

• CPD entries to encourage reflective practice (see panel)

• Peer discussions, which enable the individual to consider his or her work with someone who understands their role

• Reflective accounts, to explain how the professional believes they meet one or more of the GPhC’s professional standards.

Will my old CPD records disappear?

Yes, but not immediately. Once revalidation goes live, uptodate.org.uk will become read-only and on June 1 the system will be shut down permanently and all content deleted. The only way to keep any logs will be to print them off before that date.

What is replacing it?

A new portal – myGPhC – has been set up so registrants will be able to complete and submit all revalidation records and renew their registration. All pharmacy professionals will be sent a letter containing further details in April.

The GPhC will only accept paper submissions in extenuating – and mutually agreed – circumstances. There is, however, nothing stopping anyone keeping paper records, or a portfolio online elsewhere, before submitting through the myGPhC site.

How do I log a peer discussion?

The GPhC has drawn up a form for recording peer discussions, which involves writing down the name, job and contact details of the peer (so they can be contacted as part of the review process to confirm that the conversation took place), and describing how the discussion changed the pharmacy professional’s practice for the better.

This should include examples of beneficial outcomes for end-users of the individual’s services and can include feedback.

I work on my own, so how will I have a peer discussion?

There is no set format for peer discussions. They can take place face-to-face, over the phone, by video calling or web chat, for example. A “peer” can be a fellow pharmacy professional, a colleague who works in the same field, a mentor, or even a group of peers or an expert patient.

The main thing is to choose someone – rather than having an individual allocated – who is able to talk about a pharmacist’s or technician’s work in a constructive manner. This is also the reason to plan peer discussions, rather than them occurring spontaneously.

Can I choose which GPhC standard will form the basis of my reflective account?

No. The standard(s) to write about will be set by the GPhC each year. The account should briefly describe the registrant’s work and users of services, and give one or more examples that illustrate how the chosen standard(s) has or have been met. Not only does this encourage reflective practice but it also helps increase awareness and understanding of the standards as a whole.

How many of each record do I have to do?

In the first year of revalidation, registrants will need to carry out and record four CPD entries and submit them when renewing their registration. The first group to do this will be those whose registration renewal deadline is October 31, 2018.

The following year, the full revalidation requirements kick in, so registrants will need to submit four CPD entries plus one peer discussion and one reflective account when renewing their GPhC registration. Individuals with a registration renewal deadline of October 31, 2019, will be the first group to do this.

How will I know what to do and when?

All pharmacy professionals will receive an email that includes a personal timeline.

What happens when a registrant submits his/her records as part of the registration renewal process?

The first thing that will be done is a check to ensure the correct number and type of records have been submitted. Then some will be selected for review – either randomly or in a more targeted manner – in which case the pharmacy professional will be notified and subsequently receive personalised feedback, which should inform subsequent submissions.

Everyone will receive summary feedback of the reviews that have taken place, which again may prove helpful.

What if I can’t get everything done?

Anyone who is unable to submit all or some of the records required when they renew their registration will need to notify the GPhC and provide evidence as to the reason why (e.g. being signed off sick from work or taking maternity leave).

Two things may happen after this. The pharmacy professional will either:

  • Be allowed to renew their registration, albeit with a reduced number of records or with a deadline extension
  • Be asked to submit as normal (i.e. the set number of records by the renewal deadline) and will be able to appeal against this decision if unable to do so.

What if I get it all wrong?

If the GPhC decides that a registrant hasn’t met its core criteria (i.e. the records haven’t been submitted or haven’t met expectations in some way), in the majority of cases there will be another opportunity to submit or revise revalidation records.

These will then be reviewed but if the core criteria are still not being met, the GPhC will start taking steps to remove the individual from the register. The registrant will be given the chance to supply further information that may affect the process and has the right to appeal.

If I’m struck off the register can I reapply to join?

The GPhC will ask to see a person’s revalidation records as part of the reapplication process.

Why is revalidation being brought in now?

The public has a lot of trust in pharmacists and the GPhC has to provide assurance that this faith is well-placed. People used to consider that the initial training undertaken by all health professionals would stand them in good stead, but it has been realised that, in order to provide the best patient care on an ongoing basis, there is a need to stay abreast of developments and be as up-to-date as possible.

Revalidation does that by building on the reflective practice that has been encouraged since continuing education moved to continuing professional development, and by shifting the focus onto outcomes.

What do I need to do?

  • Locate the email from the GPhC that includes your personalised timeline, and keep it safe for future reference
  • Do the same for the letter that the GPhC sends in April, which explains how to set up an account on the myGPhC portal
  • Keep a copy of this article (or bookmark it online) and read the information provided by the GPhC to clarify any areas of uncertainty
  • Access support provided by employers and membership organisations such as the RPS.

Resources

  • Information from the GPhC on revalidation can be found by clicking here.

CPD entries: what’s changed

Under revalidation, pharmacists will be required to submit four CPD records each year, which can be planned or unplanned.

At least two must be planned activities. The new format is simpler than the old Reflection-Planning-Action-Evaluation cycle, with entries for planned CPD asking just three questions, and logs for unplanned CPD asking only two.

Entries for planned learning must cover the following:

  • New knowledge, skills or perhaps a different way of doing something. It should either prepare the individual for a new service or role, or better equip them to fulfil their current responsibilities. There should also be an explanation of how this learning will benefit service users
  • The way in which the learning will be completed. A range of activities is encouraged (as has always been the way for CPD entries)
  • How it has benefited service users. Pharmacy professionals will be expected to explain how they have put their learning into practice – for example, being able to provide a new service, or being more confident about being able to answer questions on a certain topic. Feedback can be included, although patient confidentiality should be protected.

Entries for unplanned CPD must cover:

  • The activity or event that presented the opportunity to learn something new or refresh understanding. This should be specific (for example, reference to an article in a journal) and the registrant should explain what knowledge and skills have been acquired as a result
  • How the learning has benefited service users (as in planned CPD).

Record my learning outcomes

Latest

Inspiring stories related to health, fitness and the pursuit of wellbeing

Share:

More like this

bookmark_icon_off
Latest

Locate a Locum Learning launched

Locate Learning launches today, increasing members access to extensive learning library.

1 Min Article

bookmark_icon_off
Latest

MHRA issues thermometer warning

MHRA issues thermometer warning after increase in the number of unreliable products available in the UK. 

1 Min Article

bookmark_icon_off
Latest

Nearly 90 per cent of adults would have tested positive for Covid-19 antibodies in June, says ONS

ONS estimates vast majority would have had antibodies in mid-June.

1 Min Article

bookmark_icon_off
Latest

New NHS clinics to provide pelvic floor support for women

Pregnant women and new mums are to receive support from new NHS clinics.

1 Min Article

bookmark_icon_off
Latest

NICE recommends mental health support for people with acne

Mental health support is key in managing acne vulgaris, says clinical watchdog.

1 Min Article

bookmark_icon_off
Latest

RPS calls for action on women's health inequalities

Action is needed to reduce the inequalities faced by women when accessing health services, the Royal Pharmaceutical Society has said. 

1 Min Article

bookmark_icon_off
Latest

Reports of potential bidding war over LloydsPharmacy

LloydsPharmacy could be the target of a three-way bidding war fought among financial investors over the next few weeks, it has been reported.

1 Min Article

bookmark_icon_off
Latest

Dukes to leave PSNC in September

PSNC chief executive Simon Dukes will leave his post at the end of September after just over three and-a-half years in the role.

1 Min Article

bookmark_icon_off
Latest

NHSE: Pharmacy must speak 'as one' to gain power

Community pharmacies need to speak 'as one' to gain greater influence within primary care, a senior NHS England official has said. 

1 Min Article

bookmark_icon_off
Latest

E-cig loophole puts minors at risk, Government told

A charity criticises the government for failing to close a loophole allowing companies to hand out free e-cigarettes to under-18s. 

1 Min Article

bookmark_icon_off
Latest

Lloyds pulls nasal spray over 'bold' Covid claims

LloydsPharmacy has "paused" sales of a £15 nasal spray that claims to neutralise the coronavirus before it can make people ill.

1 Min Article

bookmark_icon_off
Latest

DH sets ambitious targets for winter flu programme

The Department of Health and Social Care announces that it aims to vaccinate 85 per cent of people aged 65 and over against influenza.

1 Min Article

bookmark_icon_off
Latest

Wright review group to hold focus groups to form proposals

The Wright review steering group will hold a series of online focus groups and workshops this month and in August.

1 Min Article

bookmark_icon_off
Latest

Two Solihull pharmacists jailed for illegal supply of POMs

Dean Dookhan and Narvinder Nandra pleaded guilty to two charges concerning the illegal supply of 21,000 Zolpidem pills.

1 Min Article

bookmark_icon_off
Latest

Pharmacist to run London marathon for charity

Pharmacist Mohammed Hussain will run the London marathon to raise money for Pharmacist Support.

1 Min Article

bookmark_icon_off
Latest

Boots opens flu jab bookings as demand soars

Boots says it has opened bookings for its winter flu jab service amid reports of soaring demand. 

1 Min Article

bookmark_icon_off
Latest

Running app downloaded over five million times this month

The Couch to 5K app contains advice and information from a celebrity coach to help users record their progress. 

1 Min Article

bookmark_icon_off
Latest

Drug companies fined £260m for "excessive and unfair" price hikes to hydrocortisone tablets over a 10 year period.

1 Min Article

bookmark_icon_off
Latest

IBS sufferers worried about return to workplace

People with irritable bowel syndrome are anxious about lockdown easing and the prospect of going back to the workplace contributing to their symptoms.

1 Min Article

bookmark_icon_off
Latest

GPhC too soft on corporate multiples claims PDA

The GPhC is disproportionately tough on individual registrants compared to pharmacy owners and premises, the PDA has claimed. 

1 Min Article

Recommended Learning

Sponsored education

Advising on very dry and eczema-prone skin

This video will guide you through a consultation with Michelle, a customer with very dry skin, and help you recommend suitable products to help

2 Min Module

Sponsored education

7 steps to tackling children's allergy

Work through this new-style module to increase your confidence in reassuring parents of children with allergies, and know what advice and products to recommend

8 Min Module

bookmark icon off
Sponsored education

Advising on back pain

This module highlights topical therapy options and 5 simple S.T.E.P.S. to help customers manage and prevent back pain

43 Min Module

bookmark icon off
Bayer Business Programme

Make it Count: Manager version

This training offers new insights into the customers of today and explores how you and your team can adapt your sales approach to engage with customers in order to grow your business.

15 Min Module

bookmark icon off
Sponsored education

Men's health how-to guide

This video offers advice and inspiration from pharmacist Ade Williams that you can use to improve your men’s health offering

9 Min Module

bookmark icon off
Sponsored education

Abdominal discomfort: Multi-symptom relief with Buscomint

Discover the key benefits of a product that offers multi-symptom relief from abdominal pain, cramps and bloating, plus lifestyle advice to help manage symptoms.

5 Min Module