The cloud-based register, which can be used from any computer in the dispensary, also features an automatic balance calculation, which Mr Khan says can help reduce the time taken for balance checking by 85 per cent. It also detects duplicate entries, while entries can be filtered for search purposes.
Other tools include patient safety incident and discrepancy reporting, and a near miss and incident reporting module. Another function enables a head office to be notified if the responsible pharmacist and fridge temperature logs are not up to date, and if regular CD balance checks are not being carried out.
The system helps to release time and reduce stress for pharmacists in busy pharmacy environments, says Mr Khan. “Time and motion studies show that four hours of valuable time can be released each month to spend with patients by using CDsmart rather than writing entries in a paper-based CD register and being occupied with balance checks. The cloud based app also prevents the main causes of errors such as duplicate entries, entries made in the wrong register and calculation mistakes.”
The platform automatically creates monthly and annual reports that provide the evidence required to substantiate quality payment claims, again saving huge amounts of time, he adds. It also includes CD destruction and private prescription registers.
“The head office system allows remote investigation, analysis and monitoring of regulatory compliance by a superintendent. Managers can also identify redundant stock in CD cupboards and identify branches to which the stock could be transferred, potentially saving hundreds of pounds,” he says.
The system complies with all GPhC and Home Office requirements, has undergone robust penetration testing and uses industry standard security to keep data safe and secure, Mr Khan says. The system costs £18 a month (if paid annually) and comes with technical support.
The two pharmacists are in discussions with the NPA about including CDsmart within the trade association’s member offer.
Further information at cdsmart.co.uk.